# Setting up a calendar

Calendars let your AI agents check real availability and book appointments for your customers — and give your team one place to see every booking.

Open **Flow Agents → AI Knowledge Hub** and choose the **Calendar** tile. The Calendar page has two tabs: **Schedule** (your weekly bookings view, shown first) and **Tools** (where calendars are created and configured).

## Add a calendar

In the **Tools** tab, click **Add calendar** and fill in:

* **Name** — e.g. *Clinic appointments*.
* **Description** — describe when the AI should book with this calendar (e.g. *Book dental appointments and consultations*). Your AI agent reads this to decide which calendar to use during a conversation, so make it specific.
* **Members** — optional. With no members, bookings land on the calendar itself. With members, bookings are distributed across them, and time blocked on the calendar applies to everyone.
* **Timezone** and **Business hours** — set the hours for each day, add multiple time ranges, or mark days closed. You can copy one day's hours to other days.

## Booking rules

Fine-tune how slots are offered:

* **Appointment duration** and **slot interval** — how long each appointment lasts and how the start times are spaced.
* **Buffer between bookings** — breathing room after each appointment.
* **Minimum notice time** — how far in advance a booking must be made.
* **Booking horizon** — how many days ahead customers can book.
* **Slot preference** — how open slots are ranked when the AI offers times (earliest first, prefer mornings, and so on).

Once saved, the calendar is ready: your AI agent can offer available times in chat and book directly, and every booking appears in the **Schedule** tab.

![Calendar Schedule view](../../.gitbook/assets/guides/calendar-schedule.jpg)

Next: [Booking pages and the Schedule view](/mampu-ai/calendar/booking-pages-and-the-schedule-view)

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Source: https://help.mampuai.com/mampu-ai/calendar/setting-up-a-calendar